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OIP Study Abroad Financial Policies

 
Payment Policies and Student Account Managment
 A $50 application fee is submitted to the OIP Study Abroad Office in Union 209 at the time of application. Application fee amounts and policies are not negotiable. The application fee submitted to the OIP Study Abroad Office will either count as a fulfillment of the application process or forfeited to OIP as a processing fee if you do not enter the program.

For semester or academic year programs, billable costs will be posted to your Valpo Student Account and will be subject to Valpo payment policies and deadlines. All students need to manage their student accounts charges online.  You will not receive a paper invoice.  Program fees for Spring Break and Summer programs are due by the deadline communicated in official acceptance e-mails to the student’s Valpo e-mail address and any changes or updates will also be communicated by e-mail.
 
The CIE Study Abroad Office accepts credit/debit card payment, personal checks, cashier’s checks and money orders (payable to "Valparaiso University") for the application fee payment. Money orders can be obtained for a fee at any bank or certain department and grocery stores. OIP Study Abroad does NOT accept cash.
 
Withdrawal/Refund Policy
  1. All withdrawal notifications must be documented in writing and submitted to the OIP Study Abroad Office Valparaiso University reserves the right to withdraw you from a program if you fail to complete requirements, fail to attend the general and site-specific orientation, or as otherwise set forth in your Student Conduct Agreement.
  2. The application fee is non-refundable after submission. With your commitment to participate, you are making a financial commitment to study abroad. You are committing to pay for the full cost of the program. After submitting your commitment, any subsequent withdrawal from the program for any reason will result in you being responsible for paying all non-recoverable costs associated with the program.  Recoverable costs are all costs that Valparaiso University or vendors are able to refund to you.  Generally, the closer to departure you withdraw, the greater the non-recoverable costs.  The OIP Study Abroad Office will make every attempt to recover all possible funds to minimize the financial impact of your withdrawal. All students are advised to consider purchasing trip cancellation insurance to protect against financial loss due to unforeseen events.
  3. The OIP Study Abroad Office will assist you with any administrative matters resulting from your withdrawal.
  4. Special circumstances for withdrawal/refund pertaining to program cancellation:
    1. Travel Warnings Prior to Departure: If the Department of State issues a Travel Warning after you apply but prior to your departure, the Travel Warning is just one factor in a series of factors to determine whether or not to cancel the program. The Associate Director of Study Abroad Programs in consultation with Valpo legal counsel, the Assistant Provost for International Affairs, the Provost and any other stakeholders as needed to determine whether conditions warrant withdrawal of students or cancellation of the program. If a student decides to withdraw or Valpo cancels a study abroad program after a Travel Warning is issued by the U.S. Department of State prior to departure, all recoverable costs will be refunded.
    2. Travel Warnings after a Program has Begun: If the U.S. Department of State issues a Travel Warning after the program has begun, the Travel Warning is just one factor in a series of factors to determine whether to cancel the program. The Associate Director of Study Abroad Programs in consultation with Valpo legal counsel, the Assistant Provost for International Affairs, the Provost and any other stakeholders as needed to determine whether conditions warrant withdrawal of students or cancellation of the program. If the program is canceled while in progress, any recoverable costs will be refunded to the student, and every effort will be made to complete the academic program on campus.

Managing Financing Before Departure
As routine policy, the OIP Study Abroad Office at Valpo shares a budget with the Financial Aid Office for each program abroad.  This budget is an estimate of your expected expenses for your particular program.  In addition to the billed program costs, the program budget allows Financial Aid to consider other expenses such as airfare, room and board, ground transportation, and miscellaneous expenses, which are not billed directly. Your financial aid package is based on a very individualized analysis of your financial situation.  You should contact the Financial Aid Office in order to discuss the specifics of your financial aid package.
 
Students intending to make program payments with financial aid, are held accountable for the full cost of the program even if they do not receive some or all of their anticipated aid.  Students who plan to make program payments using financial aid and who subsequently withdraw from the program are held accountable for the portion of non-recoverable costs articulated in the "Withdrawal/Refund Policy."